For SMBs
One AI Workspace Your Whole Team Can Share
Stop paying for overlapping personal seats. Give everyone one place to use approved models, keep project context together, and see what AI actually costs each month.
- Replace scattered Plus and Pro seats with one workspace
- Shared projects and manifests so context stays with the company
- Usage and spend visibility before the bill surprises you
The SMB problem
Small teams feel AI sprawl first
In a 10-40 person company, a handful of personal ChatGPT and Claude seats can quietly become hundreds of dollars a month, with no shared prompts, no project structure and no owner for the spend.
Seat math that never matches real use
Heavy users hit limits while light users keep paying for seats they open twice a month.
Context lives in personal tabs
Client notes, brand voice and process docs sit in whoever ran the last chat, not in the company.
No single view of cost
Finance sees reimbursements and card charges, not which work or which models drove the spend.
Tool choice becomes politics
One person wants Claude, another wants ChatGPT, and nobody wants to manage two admin panels.
The SMB workspace
Centralize access without slowing the team down
Intrascope gives SMBs the same multi-model workspace larger companies use, without enterprise complexity on day one.
Every approved model in one place
Connect company API keys once and let people pick the right model for the task inside one interface.
Projects for clients and workstreams
Keep campaigns, clients and internal ops separated so chats and context stay organized.
Reusable company context
Brand voice, offer details and process notes live in manifests the whole team can apply.
Clear monthly usage
See who is active, which models cost money, and where to cap spend before it drifts.
Invite the whole company
Business plans cover the team size you actually have, so light users do not each need a $20 seat.
Bring your own API keys
Use your provider accounts under company control instead of scattering personal subscriptions.
Try the shared workspace this week
Connect your keys, invite the team and move one live client or campaign into a project.
Getting started
Live in days, not a long IT program
Most SMB teams can move from personal seats to a shared workspace in one working session.
- 01
Connect providers
Add the API keys for the models your team already prefers.
- 02
Invite people
Bring the active users in first, then give light users access without buying them separate seats.
- 03
Create a few projects
Mirror how you already work: clients, campaigns, product, or internal ops.
- 04
Watch the first month of usage
Use analytics to see real consumption, then set limits that match how the team works.
In the product
What your team sees every day
A familiar chat experience on top, with the company controls SMBs need underneath.
Cost picture
What scattered seats often look like before centralizing
Exact savings depend on your team. These patterns match what we see when small companies finally put AI in one workspace.
Typical setup
Personal subscriptions
Often $300-$500+/mo
- Mixed ChatGPT Plus and Claude Pro seats
- Light users still paying for barely used accounts
- No shared prompts or client context
- No clean view of token spend
With Intrascope
Intrascope + usage
Workspace + metered usage
- One plan covering the active team
- Pay for tokens people actually use
- Shared manifests cut repeat prompting
- Usage dashboard shows where money goes
Published examples from our customers include an 8-person marketing agency that ran a month of campaign work on $27 of model usage, and a 50-person consulting pilot that used $13 in month one after centralizing access.
Outcomes
What changes for an SMB
One bill you can explain
Workspace plus usage replaces a pile of personal reimbursements.
Context stays when people leave
Client and company knowledge lives in projects and manifests, not private chat history.
Model choice without tool chaos
People pick the right model inside one product the company controls.
Room to grow into stronger governance
Start simple, then add tighter limits, analytics and shared standards as the team scales.
Comparison
Personal seats vs Intrascope for SMBs
Consumer seats are easy to buy. They are harder to run as a company system.
| Topic | Scattered seats | With Intrascope |
|---|---|---|
| Access | Each person buys their own tool. | One workspace with company keys. |
| Context | Prompts and client notes stay personal. | Shared manifests and projects. |
| Models | One vendor per subscription. | Approved models behind one interface. |
| Cost | Fixed seats plus invisible overages. | Workspace plan plus visible usage. |
Access
Scattered seats
Each person buys their own tool.
With Intrascope
One workspace with company keys.
Context
Scattered seats
Prompts and client notes stay personal.
With Intrascope
Shared manifests and projects.
Models
Scattered seats
One vendor per subscription.
With Intrascope
Approved models behind one interface.
Cost
Scattered seats
Fixed seats plus invisible overages.
With Intrascope
Workspace plan plus visible usage.
SMB use cases
Where small teams usually start
Pick the workflows that already burn the most personal subscriptions.
Sales and proposals
Offer language, follow-ups and research in a shared commercial project.
Marketing and content
Campaign drafts, social variants and brand manifests in one place.
Operations and internal docs
SOPs, meeting notes and process drafts without five overlapping seats.
Client delivery
Separate projects per client so context and cost stay attributable.
FAQ
Questions teams ask before they switch
No. SMBs use Intrascope to replace scattered personal seats with one shared workspace, then grow into stronger analytics and governance as the team expands.
Yes for bring-your-own-key setups. Connecting company provider keys once is usually simpler than managing many personal subscriptions, and it keeps billing under company control.
Most small teams can connect providers, invite people and create the first projects in a single working session. Migration is about moving habits into shared projects, not a long implementation.
That is a common SMB pattern. Heavy users draw from usage while light users still get workspace access without each needing a full consumer subscription.
Try Intrascope, or book a short call if you want help mapping your current seats into projects and manifests.
Learn more
Ready to bring company AI usage under control?
Give the whole company one AI workspace, keep context inside the business, and see usage before seat sprawl becomes permanent.